POS systems / Sari-sari stores
Sari-Sari Store POS and Inventory App
A sari-sari store POS that runs on the phone you already have
Know what's selling, what's running low and what you actually earn on each item. Payspace works in the browser on a phone or tablet, with nothing to install.
What makes running sari-sari stores hard
Stock that disappears
Without a record, it's hard to tell whether an item sold, spoiled or went missing.
Thin margins per item
When you earn a few pesos per piece, a small price increase from your supplier can wipe out the profit.
Paper notebooks
Writing every sale down takes time, and the notebook can't tell you what to reorder.
How Payspace helps
Works on a phone
Runs in the browser on any phone, tablet or laptop. Add it to your home screen like an app.
Stock that counts itself
Every sale takes the item off your stock. Record deliveries, spoilage and counts, and low-stock items are flagged.
Profit per product
Record what you paid for each case, and Payspace works out the cost and margin of every piece.
GCash and Maya
Record e-wallet payments with their reference number, and split one sale across cash and GCash.
Barcode scanning
Plug in a USB barcode scanner and ring up packaged goods quickly.
VAT on or off
Most small stores aren't VAT-registered. Switch VAT off in Settings and prices and receipts follow.
See the profit on every item
A packaged product is a one-line recipe: the cost is what you paid for the case, divided by the pieces in it.
| Item | Used | Bought as | Cost |
|---|---|---|---|
| Instant noodles | 1 pc | ₱720.00 / case of 72 | ₱10.00 |
| Cost per item | ₱10.00 | ||
| Selling price | ₱14.00 | ||
| Profit per item | ₱4.00 | ||
| Gross margin | 28.6% | ||
This example has VAT switched off. If your supplier's case price goes up, the cost per pack and the margin update when you record the delivery. Prices are examples.
Questions from sari-sari stores
- Is Payspace free for a sari-sari store?
- The free plan covers checkout, receipts and stock for up to 50 products, with no card needed. Pro, with unlimited products and margin alerts, is 10 (about ₱580) a month per shop.
- Can I use it on my phone?
- Yes. Payspace runs in the browser on Android and iPhone, as well as tablets and laptops. You can add it to your home screen.
- Can I add my products from a list?
- Yes. Import products from a spreadsheet (CSV), with a preview that shows any rows that need fixing before anything is saved.
Guides for sari-sari stores
Inventory
A simple weekly inventory count for sari-sari stores and small groceries
How to count stock in a small store without closing for a day: what to count and when, how to spot missing stock, and when to reorder.
· 5 min read
Payments
How to record and check GCash and Maya payments at closing time
A simple routine for e-wallet payments in a small shop: what to check at the counter, how to reconcile GCash and Maya at closing, and how to spot fake receipts.
· 4 min read
Costing and pricing
Markup vs margin: how to price drinks and pastries for profit
The difference between markup and margin, a conversion table, and a simple formula to price any item from a target margin, with VAT done correctly.
· 4 min read