POS systems / Groceries and mini-marts
Grocery and Mini-Mart POS System in the Philippines
A grocery POS that keeps stock and margins honest
Hundreds of products, thin margins and supplier prices that change every delivery. Payspace scans barcodes, keeps every stock movement in a ledger and shows the margin on each product.
What makes running groceries and mini-marts hard
Hundreds of products to track
Keeping stock right across a whole store is hard without a record of every movement.
Costs that change per delivery
The same item can arrive at a different price every week. Which cost do you use for your margin?
Slow checkout lines
Typing in prices by hand slows the queue and invites mistakes.
How Payspace helps
Barcode scanning
USB barcode scanners work out of the box, and each barcode is unique in your shop.
Weighted average cost
Every delivery updates the product's average cost, so margins reflect what you really paid.
Stock ledger and counts
Sales, deliveries, adjustments, waste and stock counts are all recorded. On-hand numbers always add up.
Spreadsheet import
Bring in your catalog from a CSV file, with a preview and per-row errors before anything is saved.
Split payments
Cash, GCash, Maya and card on one sale, with e-wallet reference numbers kept.
Grocery template
Start from a ready grocery catalog and edit it to match your shelves.
See the profit on every item
Grocery margins are thin, so a small change in the case price matters. Here's one product, costed from its case.
| Item | Used | Bought as | Cost |
|---|---|---|---|
| Dishwashing liquid, 500 ml | 1 pc | ₱1,440.00 / case of 24 | ₱60.00 |
| Cost per item | ₱60.00 | ||
| Selling price | ₱79.00 | ||
| Price without 12% VAT | ₱70.54 | ||
| Profit per item | ₱10.54 | ||
| Gross margin | 14.9% | ||
If the next case arrives at a higher price, Payspace blends it into the average cost, and the margin updates on its own. Prices are examples.
Questions from groceries and mini-marts
- Do barcode scanners work?
- Yes. USB barcode scanners work out of the box in the browser. Each product can have its own barcode, unique within your shop.
- How many products can I have?
- Up to 50 on the free plan and unlimited on Pro, which is 10 (about ₱580) a month per shop.
- Can I do a stock count?
- Yes. Count what's on the shelf and Payspace records the difference in the stock ledger, so you can see what went missing.
Guides for groceries and mini-marts
Inventory
A simple weekly inventory count for sari-sari stores and small groceries
How to count stock in a small store without closing for a day: what to count and when, how to spot missing stock, and when to reorder.
· 5 min read
Tax
How to compute 12% VAT from a VAT-inclusive price
The formula for taking 12% VAT out of a Philippine retail price, a ready reference table, the common 12% mistake, rounding, and why margins must exclude VAT.
· 4 min read
Costing and pricing
Markup vs margin: how to price drinks and pastries for profit
The difference between markup and margin, a conversion table, and a simple formula to price any item from a target margin, with VAT done correctly.
· 4 min read