POS systems / Milk tea shops
Milk Tea Shop POS System in the Philippines
A milk tea POS that knows what every cup costs you
Pearls, creamer, syrup, cups and sealing film all add up, and sinkers change the cost of every order. Payspace works out the cost of each cup and warns you when a flavour stops paying its way.
What makes running milk tea shops hard
Many small costs per cup
Tea, creamer, syrup, pearls, cup, film and straw: miss one and your margin looks better than it is.
Sizes and sinkers
Medium and large, extra pearls, nata or cream cheese: each option changes the price and the ingredients.
Supplier price hikes
When creamer or pearls go up, which flavours are still worth selling at the old price?
How Payspace helps
Cost per cup from the recipe
Record grams and millilitres for every ingredient and packaging item. Receive new stock at a new price and every cup's cost updates.
Sizes and sinkers as options
Each size or add-on can change both the price and the recipe, so a large with extra pearls is costed correctly.
Margin alerts
Set a target margin and Payspace flags any flavour that drops below it after a price change.
GCash and Maya with reference numbers
Record the reference number with every e-wallet sale, and attach a photo of the payment screen if you like.
Stock ledger
Every sale, delivery, spoilage and count is recorded, so you can see where your pearls and creamer went.
Live dashboard
Sales, profit, best sellers by profit and busy hours, updated as orders come in.
See the profit on every item
A large classic milk tea with pearls. Packaging is part of the cost, so it's in the recipe too.
| Item | Used | Bought as | Cost |
|---|---|---|---|
| Black tea leaves | 8 g | ₱600.00 / 1 kg | ₱4.80 |
| Non-dairy creamer | 30 g | ₱180.00 / 1 kg | ₱5.40 |
| Fructose syrup | 30 ml | ₱110.00 / 1 L | ₱3.30 |
| Tapioca pearls | 50 g | ₱140.00 / 1 kg | ₱7.00 |
| Cup, film and straw | 1 pc | ₱850.00 / 100 sets | ₱8.50 |
| Cost per item | ₱29.00 | ||
| Selling price | ₱112.00 | ||
| Price without 12% VAT | ₱100.00 | ||
| Profit per item | ₱71.00 | ||
| Gross margin | 71.0% | ||
If your shop isn't VAT-registered, turn VAT off in Settings and the margin is worked out on the full price. Prices are examples.
Questions from milk tea shops
- Can I set sugar levels without changing the price?
- Yes. A modifier option can have no price change, so sugar and ice levels are recorded on the order without changing the total.
- Can customers pay with GCash or Maya?
- Yes. Record GCash, Maya, cash or card, split one order across methods, and keep the e-wallet reference number with the sale. Card payments are recorded, not processed.
- How much does it cost?
- The free plan covers checkout, receipts and stock for up to 50 products. Pro, with recipe costing and margin alerts, is 10 (about ₱580) a month per shop, not per cashier.
Guides for milk tea shops
Costing and pricing
How to compute food cost per drink (with a latte example)
A step-by-step guide to costing coffee and milk tea drinks from their ingredients, with a worked latte example, VAT, and the mistakes that hide lost profit.
· 5 min read
Costing and pricing
Markup vs margin: how to price drinks and pastries for profit
The difference between markup and margin, a conversion table, and a simple formula to price any item from a target margin, with VAT done correctly.
· 4 min read
Payments
How to record and check GCash and Maya payments at closing time
A simple routine for e-wallet payments in a small shop: what to check at the counter, how to reconcile GCash and Maya at closing, and how to spot fake receipts.
· 4 min read