POS systems / Convenience stores
Convenience Store POS and Inventory App
A convenience store POS that runs on the phone you already have
Know what's selling, what's running low and what you actually earn on each item. Payspace works in the browser on a phone or tablet, with nothing to install.
What makes running convenience stores hard
Stock that disappears
Without a record, it's hard to tell whether an item sold, spoiled or went missing.
Thin margins per item
When you earn a few cents per piece, a small price increase from your supplier can wipe out the profit.
Paper notebooks
Writing every sale down takes time, and the notebook can't tell you what to reorder.
How Payspace helps
Works on a phone
Runs in the browser on any phone, tablet or laptop. Add it to your home screen like an app.
Stock that counts itself
Every sale takes the item off your stock. Record deliveries, spoilage and counts, and low-stock items are flagged.
Profit per product
Record what you paid for each case, and Payspace works out the cost and margin of every piece.
Cash, card and e-wallets
Record e-wallet payments with their reference number, and split one sale across cash and card.
Barcode scanning
Plug in a USB barcode scanner and ring up packaged goods quickly.
Tax on or off
Not registered for sales tax or VAT? Switch tax off in Settings and prices and receipts follow.
See the profit on every item
A packaged product is a one-line recipe: the cost is what you paid for the case, divided by the pieces in it.
| Item | Used | Bought as | Cost |
|---|---|---|---|
| Instant noodles | 1 pc | $54.00 / case of 72 | $0.75 |
| Cost per item | $0.75 | ||
| Selling price | $1.25 | ||
| Profit per item | $0.50 | ||
| Gross margin | 40.0% | ||
This example has tax switched off. If your supplier's case price goes up, the cost per pack and the margin update when you record the delivery. Prices are examples.
Questions from convenience stores
- Is Payspace free for a small store?
- The free plan covers checkout, receipts and stock for up to 50 products, with no card needed. Pro, with unlimited products and margin alerts, is $10 a month per shop.
- Can I use it on my phone?
- Yes. Payspace runs in the browser on Android and iPhone, as well as tablets and laptops. You can add it to your home screen.
- Can I add my products from a list?
- Yes. Import products from a spreadsheet (CSV), with a preview that shows any rows that need fixing before anything is saved.
Guides for convenience stores
Inventory
Convenience store inventory: a weekly count
Do a convenience store inventory count without closing for a day: what to count each week, how to find missing stock, and when to reorder.
· 5 min read
Payments
How to reconcile e-wallet and QR payments at closing
Reconcile e-wallet and QR payments at closing in a few minutes: what to check at the counter, how to match reference numbers, and how to spot fake receipts.
· 4 min read
Costing and pricing
Markup vs margin: formula and examples
Markup vs margin explained: the difference, a conversion table, and a simple formula to price any item from a target margin, with sales tax and VAT done right.
· 4 min read